Privacy Policy

Last Updated: 11 February 2025

spunout Academy is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal data when you access and use our Moodle platform ("Site"). We are fully committed to complying with the General Data Protection Regulation (GDPR) and other applicable privacy laws to ensure the security and confidentiality of your data.

By using this Site, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect the following types of information when you use our Moodle platform:

●       Personal Information: This includes your name, email address, username, and any other details you provide during account registration or as part of your user profile.

●       Usage Data: Information related to your interactions with the Site, such as login times, pages viewed, and actions taken.

●       Course Data: Information about your enrollment in courses, course activity, and progress.

2. How We Use Your Information

We use the information we collect for the following purposes:

●       To provide, operate, and maintain the Moodle platform and its features.

●       To facilitate your course enrollments, assignments, and progress tracking.

●       To communicate with you about course updates, announcements, and technical issues.

●       To improve the functionality, usability, and security of the Site.

3. Legal Basis for Processing Your Data

In accordance with GDPR, we process your personal data based on the following legal grounds:

●       Consent: We process your personal data when you provide consent to us through account registration or other interactions with the Site.

●       Contractual Necessity: We process your personal data to fulfill our obligations, such as providing access to courses, assignments, and educational materials.

●       Legitimate Interests: We process your data for legitimate interests, such as improving the Site's functionality and ensuring security.

4. Data Security

We take appropriate technical and organizational measures to safeguard your personal data from unauthorized access, alteration, or disclosure. However, no method of transmission over the internet is 100% secure, and we cannot guarantee the absolute security of your information.

5. Data Sharing and Disclosure

We do not sell, rent, or share your personal data with third parties for marketing or commercial purposes. We may disclose your personal information in the following cases:

●       To service providers who assist in operating the Site, such as hosting providers, but only to the extent necessary for them to perform their functions.

●       As required by law, such as to comply with legal obligations, protect rights, or prevent fraud.

We retain the right to use data collected by spunout Academy in academic works or research. Any personal information or data collected by the Site will be fully anonymized prior to this use.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. You may request deletion of your account and personal data at any time by contacting us directly.

7. Your Rights Under GDPR

If you are located in the European Union (EU) or European Economic Area (EEA), you have certain rights under GDPR, including:

●       The right to access your personal data.

●       The right to correct or update your personal data.

●       The right to request the deletion of your personal data, subject to certain conditions.

●       The right to restrict the processing of your personal data.

●       The right to object to processing of your personal data based on legitimate interests or direct marketing.

●       The right to data portability, allowing you to receive your personal data in a structured, commonly used format.

●       The right to withdraw consent at any time if we process your data based on consent.

To exercise these rights, please contact us using the information provided below. We will respond to your request within one month, as required by GDPR.

8. Cookies and Tracking Technologies

We use cookies and other tracking technologies to improve your experience on the Site. These technologies may collect information about your usage patterns and preferences. You can manage cookie preferences through your browser settings.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we update the policy, we will post the updated version on this page with a new "Last Updated" date.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights under GDPR, please contact us at:

Spunout Academy, 7th Floor, Sean McBride House, 48 Fleet St, Dublin 2, D02 T883, Ireland

academy@spunout.ie

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the relevant supervisory authority in your country.